A paper log doesn’t know who left the building. For Australian PCBUs under the WHS Act 2011 and US employers under OSHA, the source of truth must be a cloud-based visitor management system. This ensures a live site occupancy report is available instantly, moving the focus from who arrived to who is still inside during an emergency.
Your duty of care depends on real-time occupancy data
In Australia, the WHS Act 2011 requires PCBUs to ensure the safety of everyone on site. In the United States, OSHA mandates a safe working environment and effective emergency action plans. In our work with Australian and US organisations, we have found that these obligations cannot be met if your occupancy data is static or delayed.
Paper logs provide a history of arrivals, not a live safety record
Most organisations rely on disconnected spreadsheets or paper logs that only record entry. This creates a dangerous gap because there is no verifiable way to know who has checked out before a crisis hits.
- Paper logs fail to provide a real-time evacuation report, leaving emergency responders to guess who is still inside.
- Manual muster point verification is slow and prone to human error when cross-referencing outdated arrival lists.
- Disconnected data silos prevent safety managers from quickly identifying all personnel from a specific contractor company during an incident.
- Reliance on physical books means critical site occupancy records are lost if the building is inaccessible.
A digital source of truth eliminates the guesswork of evacuation
A cloud-based visitor management system synchronises data in real time across all authorised devices. This transforms the check-in process from a clerical task into a critical safety infrastructure.
- Real-time evacuation reports generate an instant list of every person currently on site for immediate muster point verification.
- Contractor induction and check-in ensure all safety requirements are met and verified before access is granted.
- Offline / disconnected mode ensures site occupancy records remain accessible even if the internet connection drops.
- Advanced filtering allows administrators to drill down by company or host in seconds to locate specific groups of people.
Time and People: Visitor Management That Works When It Has To
With over 12 years of experience across Australia and the United States, we convert complex compliance obligations into reliable cloud-connected visitor management infrastructure. We’ve found that the ability to drill down into thousands of entries to find specific company visitors in seconds is what separates a compliant site from a safe one. Our focus is ensuring that when the alarm sounds, your people are accounted for.
Content prepared by Time and People — visitor and contractor management across Australia and the United States.