A system that fails during an emergency is a liability, regardless of the price. In Australia, the WHS Act 2011 requires PCBUs to ensure site safety, while US employers must adhere to OSHA standards. Costs range from all-in-one touch screens starting at $700 to corporate kiosks up to $40,000, depending on your environmental needs and the complexity of your licensing model.
Knowing who is on site is a legal requirement, not a convenience
In Australia, the WHS Act 2011 mandates that PCBUs maintain a safe environment for all visitors and contractors. Similarly, OSHA regulations in the United States require employers to manage workplace hazards and personnel safety. In our work with Australian and US organisations, we’ve found that regulatory compliance starts with an accurate, real-time record of site occupancy.
Paper logs are a record of arrival, not a tool for rescue
Many organisations rely on paper logs or disconnected spreadsheets that fail the moment an emergency occurs. These methods lack real-time check-out tracking, leaving your evacuation team blind to who is actually inside your building during a crisis.
- Paper logs cannot be accessed remotely during a building evacuation.
- Manual records fail to capture whether a visitor has actually left the site.
- Disconnected spreadsheets create data silos that hinder real-time muster point verification.
- Lack of integrated contractor induction increases liability when unqualified persons enter high-risk zones.
True protection requires real-time visibility and integrated inductions
A digital visitor management system replaces guesswork with a live site occupancy report accessible from any authorised device. This technology ensures that safety obligations are met before entry, removing the gap between arrival and compliance.
- Automates contractor induction and check-in to verify licenses and safety acknowledgments before site access is granted.
- Generates a real-time evacuation report for immediate use during an incident.
- Utilizes offline / disconnected mode to maintain occupancy records even if the network fails.
- Facilitates rapid muster point verification by cross-referencing live check-ins against accounted personnel.
Time and People: Visitor Management That Works When It Has To
We convert complex compliance obligations into working infrastructure using cloud-connected visitor management and real-time evacuation reporting. With over 12 years of experience across Australia and the United States, we’ve found that corporate pricing—such as “bums on seats” user fees or per-kiosk licenses—often makes systems unnecessarily complex and costly. Our focus remains on ensuring the people on your site are protected and accounted for.
Content prepared by Time and People — visitor and contractor management across Australia and the United States.