Geofencing does not track your continuous movement; it triggers a sign-in or sign-out event when you cross a virtual boundary. In Australia, under the WHS Act 2011, and in the United States under OSHA, your organisation must know exactly who is on site to ensure safety. If you cannot verify presence in real-time, your emergency response is based on guesswork, not data.
Your duty of care depends on knowing who is actually on site
In our work with Australian and US organisations, we have found that the WHS Act 2011 and OSHA regulations require a verifiable record of site occupancy. You are legally obligated to ensure that every person on your premises is accounted for to maintain a safe workplace and execute a successful emergency response.
A list of arrivals is not a list of people to rescue
Most organisations rely on records that tell them who arrived, not who is still inside during a crisis. This gap creates massive liability and puts lives at risk when muster point verification relies on data that is offline or incomplete.
- Relying on manual check-outs that visitors and contractors frequently forget to complete.
- Using paper logs that cannot be accessed remotely by emergency responders during a site incident.
- Failing to link contractor induction and check-in, allowing uninducted personnel onto a site.
- Managing site occupancy via disconnected spreadsheets that do not reflect real-time presence.
Automating presence tracking to eliminate human error
A cloud-based visitor management system uses geofencing or digital kiosks to automate the sign-in and sign-out process, ensuring the live site occupancy report is always current. This ensures that the mandatory contractor induction and check-in process is completed before access is granted.
- Automatic sign-in and sign-out triggers when employees or contractors cross a predefined geofence line on a map.
- Generation of a real-time evacuation report accessible from any authorised device during an emergency.
- Multi-modal check-in options via smartphone, reception kiosks using ID cards, or security system integration.
- Strict data residency controls ensuring Australian data stays in Australia and US data stays in the US.
- Offline / disconnected mode to maintain site occupancy records if the internet connection drops.
Time and People: Visitor Management That Works When It Has To
Time and People converts complex compliance obligations into working infrastructure through cloud-connected visitor management and real-time evacuation reporting. Across our 12+ years of experience in Australia and the United States, we have found that automating the entry and exit process is the only way to guarantee an accurate muster point verification. We focus on the infrastructure that ensures every person on your site gets home safely.
Content prepared by Time and People — visitor and contractor management across Australia and the United States.