If you cannot identify every contractor on your sites in real time, your evacuation plan is a guess. In Australia, the WHS Act 2011 requires PCBUs to ensure site safety, while US employers must meet OSHA standards for workplace safety. Real-time visibility across all locations is a critical requirement for life safety and legal compliance during an emergency.
Knowing who is on site is a non-negotiable safety duty
In Australia, the WHS Act 2011 places a clear duty on PCBUs to maintain a safe environment and account for all personnel. Similarly, US employers under OSHA must ensure that every person on site can be accounted for during a crisis. In our work with Australian and US organisations, we have found that failing to track multi-site contractor movements creates immediate liability.
Manual logs create dangerous blind spots
Most organisations rely on fragmented spreadsheets or paper logs that only record arrivals, not current occupancy. This gap means that during an emergency, your team is relying on outdated data to save lives.
- Paper logs cannot track if a contractor checked out or is still trapped inside a building.
- Manual data collation takes hours or days, making it useless for real-time emergency response.
- Disconnected site records prevent a centralised view of contractors across multiple locations.
- Lack of linked contractor inductions means unverified personnel may be accessing your site.
Real-time visibility converts paperwork into protection
A cloud-based visitor management system ensures that contractor induction and check-in are linked to a live occupancy record. This provides a single source of truth across all your locations, accessible from any authorised device.
- Mandatory contractor induction and check-in to verify credentials and safety acknowledgments before site access.
- Real-time tracking of start and finish times to maintain an accurate live site occupancy report.
- Centralised cloud-based reporting to view every contractor across every location on a single dashboard.
- Immediate generation of a real-time evacuation report for precise muster point verification.
- Instant retrieval of historical monthly data to audit contractor hours against invoicing and service records.
Time and People: Visitor Management That Works When It Has To
We convert complex compliance obligations into working infrastructure through cloud-connected visitor management and real-time evacuation reporting. Across 12+ years in Australia and the United States, we have seen managers waste days on manual reports that our system generates in seconds. We build systems that ensure every person on your site gets home safely.
Content prepared by Time and People — visitor and contractor management across Australia and the United States.