Yes, tracking which visitors have received site-specific safety training is achievable and increasingly common, primarily through integrated visitor management systems and digital record-keeping, operating under established workplace safety frameworks.
In the United States, as of December 2025, OSHA regulations require employers to ensure visitors are informed of known hazards in areas they access. While OSHA doesn’t mandate specific training for *all* visitors, employers are liable for visitor safety. Visitor management systems now routinely include features to assign and record training modules – such as hazard awareness, emergency procedures, or PPE requirements – before site access is granted. These systems generate digital records, often stored for a minimum of 30 years to meet record-keeping requirements. Data handling must also consider state privacy laws like the CCPA, impacting how visitor information is collected and stored. Similar systems are used in Australia, operating under Work Health and Safety (WHS) legislation, where the Person Conducting a Business or Undertaking (PCBU) has a duty of care to ensure the health and safety of visitors. Australian privacy principles also govern data collection and storage. Integration with access control systems is now standard, preventing entry for those without completed training. In 2026, many platforms will include automated reminders for refresher training.
Effectively, these systems function as a digital audit trail, demonstrating due diligence in visitor safety and compliance with relevant workplace safety regulations.
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