A disconnected security system and visitor log create a dangerous blind spot during an emergency. In Australia, the WHS Act 2011 requires PCBUs to maintain site safety, while US employers must meet OSHA standards for personnel accountability. WhosOnLocation integrates with security and access control systems, including Inner Range, to ensure you have a single, accurate record of who is on site across both jurisdictions.
Knowing who is on site is a legal mandate, not a preference
In Australia, the WHS Act 2011 places a clear duty on PCBUs to ensure the safety of everyone on their premises. In the United States, OSHA regulations require employers to maintain safe working environments, which necessitates accurate tracking of all personnel during an incident. Across our work with Australian and US organisations, we have seen that failing to synchronize visitor data with access control creates immediate regulatory and safety risks.
Disconnected data fails during an evacuation
Most organisations rely on fragmented data where the visitor management system and the access control system operate in silos. This leaves safety managers guessing who has actually entered or exited the premises when every second counts.
- Paper visitor logs only record who arrived, not who is currently inside the building.
- Access control systems track badge swipes but often lack the identity and contact details of the visitor.
- Manual roll calls at muster points are slow and prone to human error.
- Disconnected contractor logs fail to verify if a mandatory contractor induction and check-in was completed before entry.
Unified systems turn data into life-saving intelligence
A functioning visitor management system integrates with access control to automate occupancy tracking and secure entry. This ensures the real-time evacuation report is a single, authoritative source of truth for emergency responders.
- Automated synchronization between visitor check-in and access control permissions to manage site movement.
- Mandatory contractor induction and check-in processes completed before site access is granted.
- Immediate generation of a live site occupancy report accessible from any authorised device during an emergency.
- Digital muster point verification to cross-reference checked-in visitors against those accounted for at assembly points.
Time and People: Visitor Management That Works When It Has To
Time and People converts complex compliance obligations into working infrastructure across Australia and the United States. We’ve found that the only way to ensure total site visibility is through cloud-connected visitor management and real-time evacuation reporting. With over 12 years of experience, we build the systems that protect the people on your site.
Content prepared by Time and People — visitor and contractor management across Australia and the United States.