“Are you looking to streamline the management of your contractors and employees, ensuring compliance and enhancing site safety without the administrative burden? Time & People, with over 15 years of experience in visitor, contractor, and time and attendance solutions, offers MRI OnLocation, an emerging leader in online people presence management software.
Our Contractor Onboarding – Self-Registration add-on revolutionizes how you manage external personnel. This feature allows new members from approved organizations to onboard themselves into OnLocation by simply scanning a QR code. They can provide essential details like name, email, mobile, company name, and even upload necessary documents such as driver’s licenses or white cards. This eliminates the need for your staff to manually onboard contractors, freeing up valuable time and ensuring you don’t need to be present for the process. The data collected is automatically pushed into OnLocation, and induction links can be sent as soon as onboarding is complete. This is particularly beneficial for managing scenarios where you don’t know which specific contractor or driver will arrive on-site, ensuring all personnel are properly registered and inducted before accessing your location.
Complementing this, our Digital Forms add-on allows you to digitize various forms beyond just onboarding, such as SWMS (Safe Work Method Statements), incident reporting, and permits. This means contractors, visitors, or employees can easily complete any required permits or forms by scanning a QR code with their own mobile phones. For complex permits requiring multiple approvals, the system can route the form through a custom workflow, ensuring all necessary sign-offs are obtained. You’ll gain access to live reports and data based on all digitally completed forms, providing real-time visibility into compliance and ongoing activities. This feature removes manual data entry and integrates all information directly into OnLocation.
By implementing these OnLocation add-ons, you can achieve:
- Reduced administrative workload: Contractors self-manage their onboarding and document submission.
- Enhanced compliance: Automated tracking of licenses, certifications, and inductions ensures personnel meet all regulatory and site-specific requirements. Triggers can even stop non-compliant individuals from signing in.
- Improved site safety and security: Real-time visibility of who is on-site, along with hazard warnings and emergency reporting capabilities.
- Operational efficiency: Streamlined processes for managing contractor and employee presence, from sign-in to offboarding.
OnLocation is a scalable, cloud-based solution that is easy to deploy, requires no software download, and offers predictable costs with unlimited users. It’s ISO27001 certified, ensuring your data is safe and secure.
We would be delighted to discuss how Time & People can customize these solutions to meet your specific needs and help you maintain a safer, more compliant, and efficient workplace.”
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