Why are internal compliance audits important in any business?

In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

Creating consistency within your organisation over multiple locations can be difficult, as many may have their own ideas on how to do things better or just different. Having an automated Visitor, Employee and Contractor Management System will allow you to create consistency with the following; First Impressions – keep your brand intact with consistency at the sign in kiosk which could be your guests first point of contact – colour, logo, message etc Standardise your company’s message/compliance – whether it be security, health and safety or quality management using an […]

There are many ways you can now ask your visitors to sign in when entering your organisation and the best way to decide what is right for your location is to know what you want to achieve by asking them to sign in. When making your choice you may want to consider the following; What information your will collect – First Name, Last Name, Company, Mobile Do you need to take a photo What questions and information you want to pass on or collect Can you manage different workflows for […]

One of the first steps of contractor compliance is knowing who is on site, when and where in the event of an emergency or evacuation. Using digital visitor management systems can solve this issue but did you know they can solve many other contractor compliance issues too! Manage contractor profiles – Manage and track contracts, contractor organisations, insurances, their employees, sub-contractors and their qualifications Contractor Portal for self-service – Share the responsibility with your contractors for keeping information up to date by providing them access to the Contractor Portal Streamline contractor inductions – Turn […]

With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

The Victorian Government has announced that due to the high number of cases in the state, authorised workers who need to leave home to attend work will need: by 11.59pm on Friday 15 October to have had one dose of the COVID-19 vaccine or show that they have an appointment to receive their first dose by 11.59pm on Friday 22 October. Additionally, those workers must have had their 2nd dose by 26 November. Vaccination requirements for suppliers and contractors in Victoria In line with the Victorian Government’s public health order, workers of suppliers or […]

With Australia’s COVID-19 vaccination rollout underway and the increasing availability of vaccines, the focus is on opening up businesses and along with that yet another challenge for employers…. How do they manage these requirements as people enter their establishment – employees, contractors, visitors and guests? The first step is to get your head around the complex legal issues and what are the requirements in each state ie in NSW and VIC industries such as Education and Care Workers, Aged Care & Healthcare Workers, Airport Workres and certain Trainsport Workers will […]

Contractor Onboarding, what does this even mean?  There are multiple components to onboarding a contractor, I will dive in below… Organisations or suppliers – Organisations are the companies that provide services to your company.  Commonly organisations or suppliers will provide to your company insurances to confirm they are insured should anything go wrong while they provide a service. Some companies will need to hold more insurance coverage than others.  Most common in Australia for example is Public Liability Insurance, Professional Indemnity Insurance, Business Insurance, and Workers Compensation Insurance. Contractors or […]