UKG (Kronos) integration with Visitor Management Software for better Evacuation Management
01st March, 2023
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UKG (Kronos) is a software company that specializes in workforce management solutions. One of the features of their software is employee time and attendance, integrating visitor management software with UKG helps organisations to efficiently manage emergency evacuations. In this blog, we will discuss the benefits of integrating visitor management software that includes evacuation management with UKG software.
Firstly, let’s define evacuation management. Evacuation management refers to the process of safely and efficiently evacuating people from a building or area in the event of an emergency, such as a fire, natural disaster, or security threat. It involves planning, preparation, and execution of procedures that ensure the safety of people and property.
Now, let’s talk about the benefits of integrating evacuation management with UKG software, particularly with the time and attendance module:
Enhanced Safety: Integration with UKG software provides real-time visibility into who is present in the building or area during an emergency, enabling evacuation teams to quickly and accurately account for everyone’s safety including visitors, contractors, and employees. This helps to ensure that all employees, visitors, and contractors are evacuated promptly and safely.
Efficient Communication: UKG software integrated with visitor management software allows for instant communication with employees, visitors, and contractors during an emergency. The software can send alerts and instructions via email, text message, or other communication channels, helping to keep everyone informed and on the same page during the event.
Streamlined Processes: Integration with UKG software and visitor management software automates many of the processes involved in evacuation management, reducing the time and effort required to manage evacuations. This allows emergency response teams to focus on the most critical tasks, such as ensuring the safety of people and property.
Better Reporting: The visitor management software once integrated with UKG software provides detailed reports on evacuation events, including who was present in the building or area, the time of evacuation, and any issues that occurred during the process. This information can be used to improve evacuation procedures and identify areas for improvement.
Regulatory Compliance: Integrating evacuation management with UKG software can help organizations comply with regulatory requirements related to emergency preparedness and evacuation. This can help to avoid penalties and fines and ensure that the organization is prepared to handle emergencies.
In conclusion, integrating visitor management software that includes evacuation management with UKG software can significantly enhance the safety and efficiency of emergency evacuations. With real-time visibility, efficient communication, streamlined processes, better reporting, and regulatory compliance, this integration can provide a comprehensive solution to ensure the safety of people and property.
Time & People recently completed an integration for Accolade Wines to assist with better evacuation reporting where UKG time and attendance data is automatically sent to OnLocation visitor management software to centralise visitors, contractors, and employees on-site into a single application for the purpose of evacuation management.
Here is what Shane Moll from Accolade Wines had to say regarding the integration
We were very proud to work with Time & People to set up the new UKG integration with OnLocation. Having our Wages staff automatically listed as “On-Site” with OnLocation when they clock in every morning is a huge benefit to our emergency response procedures. Managing 300+ employees across two different systems is a thing of the past – we no longer need to produce reports from both OnLocation and our payroll system to ensure all our staff is safe during an evacuation, saving us plenty of time and headaches, as well as reducing the potential for missed information. We’re looking forward to rolling this out with our other locations across Australia very soon.
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