Best practices for screening staff, contractors and visitors

Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

Creating consistency within your organisation over multiple locations can be difficult, as many may have their own ideas on how to do things better or just different. Having an automated Visitor, Employee and Contractor Management System will allow you to create consistency with the following; First Impressions – keep your brand intact with consistency at the sign in kiosk which could be your guests first point of contact – colour, logo, message etc Standardise your company’s message/compliance – whether it be security, health and safety or quality management using an […]

There are many ways you can now ask your visitors to sign in when entering your organisation and the best way to decide what is right for your location is to know what you want to achieve by asking them to sign in. When making your choice you may want to consider the following; What information your will collect – First Name, Last Name, Company, Mobile Do you need to take a photo What questions and information you want to pass on or collect Can you manage different workflows for […]

Implementing a Visitor Management System not only simplifies the visitor process while improving safety and security for your organisation but it can also save you money. Getting rid of the traditional visitor log books and going paperless is an obvious money-saving change however you may have not been aware of the following 3 money-saving visitor management system features;   Free, unlimited Push Notifications to the host when a visitor or contractor signs in Use the inbuilt camera on a kiosk (iPad/touchscreen) as a QR Code scanner to sign in or […]

With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

Did you know you can electronically manage the flow of employees in and out of your organisation to mitigate risk, strengthen security, aid compliance and collect rich operational data? The first step is to get your employees signing in and out and there are some great options available with automated systems like Visitor & Employee Management System; Mobile Applications – completely automated with geo-fencing technology. Use to sign in at remote locations, read safety breifings on arrival and complete screening questions. Sign in Kiosk – use hardware such as an […]

Companies face many challenges when it comes to opening their offices again and it can be hard to know the best way to ensure your employees, contractors and visitors are safe. We have pulled together what we beleive are the top 5 features for Visitor Management to manage covid compliance in the workplace. 1/. Employee and guest screening Screening all employees and guests before they arrive on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your […]

The Victorian Government has announced that due to the high number of cases in the state, authorised workers who need to leave home to attend work will need: by 11.59pm on Friday 15 October to have had one dose of the COVID-19 vaccine or show that they have an appointment to receive their first dose by 11.59pm on Friday 22 October. Additionally, those workers must have had their 2nd dose by 26 November. Vaccination requirements for suppliers and contractors in Victoria In line with the Victorian Government’s public health order, workers of suppliers or […]

With Australia’s COVID-19 vaccination rollout underway and the increasing availability of vaccines, the focus is on opening up businesses and along with that yet another challenge for employers…. How do they manage these requirements as people enter their establishment – employees, contractors, visitors and guests? The first step is to get your head around the complex legal issues and what are the requirements in each state ie in NSW and VIC industries such as Education and Care Workers, Aged Care & Healthcare Workers, Airport Workres and certain Trainsport Workers will […]

Globally now searches for QR code has increased around 400% since the beginning of COVID. Some governments like in Australia has made the use of capturing data through a QR code mandatory to assist contact traces. So now when a person comes into your business the Government is collecting data about your visitors including name and mobile phone number 10 years before COVID visitor management systems were electronically collecting data on people visiting your location. Visitor management systems do so much more though…..and YOU get to keep the data Government […]