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Question of the day: Can our employees sign in our Visitor Management System?

06th November, 2019
Natalie Fort
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Implementing a Visitor and Contractor Management System will add value to your organisation for many reasons including emergency management but where does this leave your employees?

Question: Today a customer asked whether they can also sign in employees too? Answer: Yes

Signing in employees can be simple and what works for one organisation may not work for another. Here are some ways to start signing in your employees;

  • Use an existing RFID card
  • At the visitor sign in kiosk – tap on and off using permanent ID cards with Barcodes or QR Codes
  • Set up an employee sign in kiosk – tap on and off using permanent ID cards with Barcodes or QR Codes
  • At their PC
  • Mobile Phone Application

                                   

 

Here are some benefits of signing in your employees;

  • One centralised database for evacuation
  • Seamless access to multiple sites using a QR code to sign in at any location for multi location organisations
  • Reporting – time on site
  • Manage inductions, qualifications and access rights
  • Stop an employee signing in if non-compliant and be notified immediately
  • Have visibility of lone workers
  • Complete signed waivers
  • Be notified of an event – ie employee signs in after hours, an employee is the last person on site which is triggered when the 2nd last person signs out

For more information on Employee Management or Visitor Management System call  1300 800 077

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in compliance, employee management, employee presence, Evacuation Management, evacuation software, Job Site Safety, signed waiver, Visitor Management, on 06/11/19 by Natalie Fort
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In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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