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3 reasons employees should sign in and out of a visitor management system

04th June, 2019
Natalie Fort
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As the name suggests “Visitor Management System“, many customers have not given a lot of thought around employee sign in when looking for a visitor management solution.

An electronic sign in system is certainly an ideal solution for managing visitors coming on site but essentially the solution is designed to capture the presence of all people on-site including visitors, contractors and employees.

Many organisation already have an existing access control system in place but this data in not accurate for evacuation purposes as you can not stop other colleagues walking in after each other or more than one person in the car passing through a boom gate.

Here are some key reasons to start signing in and out your employee’s presence on site;

1 – Visitor can be notified that you (their host) are unavailable when they sign in if the employee has not yet signed in for the day and you the host will still get a message

2 – Evacuation is an important part of the visitor management system. When you capture the presence of all people on-site you now have one centralised database to run your evacuations from with real-time accurate data to safely verify everyone.

3 – Data can be used to push into payroll systems with API integration or report (and export to csv files) to match time on site with invoicing. Some customers have pulled the data through the API into products like Microsoft Power BI before sending the information into payroll systems.

 

3 Ways Employees can quickly sign in

1 – Mobile Phone App

2 – RFID Cards

3 – ID Cards with QR codes or Barcodes (as below)

 

 

For more information please call us now on 1300 800 077

 

 

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in compliance, employee presence, Evacuation Management, Visitor Management, on 04/06/19 by Natalie Fort
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Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

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