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Visitor Management – Top 6 New Feature Releases for 2019

13th December, 2018
Natalie Fort
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As we head towards the end of yet another busy year I would like to take this opportunity to share with you some great work by our development team throughout the year that will assist you in 2019.

With the following statistics we receive hundreds of customer requests for changes and enhancements and the below feature releases are the results from some of the requests.

 

  • Inter-Zone Kiosks – Set up Kiosks that sign people into and out of specific areas within your locations.
    Example of a real customer issue resolved – When an employee moves from one area (zone) to another that requires a set of additional questions to be answered (used for freezer rooms, high risk areas, high security rooms).
  • Kiosk Question Rules – Customise what questions are asked at your Kiosk based on the area a person is signing into/out of and what Kiosk is being used. This includes Inter-zone Kiosks and standard sign in/out Kiosks.
    Example of a real customer issue resolved – Visitors signing in at the warehouse needed a different induction to visitors signing in at the main office.
  • GDPR Compliant – Strengthen your visitor data privacy policies with new features released to help you comply with GDPR.
  • Visitor Question Option – This feature was highly requested by our customers. The improvements to the Basic Visitor Questions give you the option to allow visitors to skip the organisation question or disable completely.
    Example of a real customer issue resolved – many in the aged care and education industries did not need to ask a visitor “Where they were from?” ie. organisation as they were family members or parents and not from an organisation. This previously mandatory question is now optional.
  • Push Notifications – Unlimited Push Notifications come with all plans and can be used to notify employees of visitor and service provider arrivals. They are another way to send a notification to an employee that a visitor or service provider is on-site, unlike a SMS notification they do not incur a send cost.
    Example of a real customer issue resolved – customers with many employees and therefore a high number of visitors were previously incurring additional fees using more than their allocated SMS credits.
  • SyncPortal Integrations – Now you can sync your employee information in your Visitor Management System with any third-party employee database system that has the ability to integrate.
    Example of a real customer issue resolved – Manually managing employee updates with spreadsheets is painful, automating these processes is the only way to go in the 20th century.

 

For more information on Visitor Management System call us on 1300 800 077

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About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in compliance, Evacuation Compliance, iPad visitor management kiosk, Visitor Management, Visitor Management Compliance, Visitor Management Kiosks, Visitor Policies, Visitor Safety, on 13/12/18 by Natalie Fort
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Evacuation Management with Visitor Management Software
22nd Mar, 2023
Peter Morrissey

In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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