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Not All Visitor Management Systems are created equal….

16th August, 2018
Natalie Fort
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Are you looking for a Visitor Management System for your organisation?

One of the first things you need to know is that they are not all the same and when comparing systems, as the saying goes “it’s like comparing apples with oranges”

Top Visitor Management Features to look out for;

  • Evacuation module including mobile application
  • Secure data stored locally
  • Cloud based solution, no software to install allowing you to deploy and manage multiple locations, anywhere in the world
  • Compatible with a variety of hardware options – iPads, tablets, PC’s
  • Integrates with calendars to pre-register visitors
  • Mobile dashboards to see who is onsite at any location from anywhere
  • Has a powerful reporting component for people presence
  • Offer obligation free trial
  • SMS/Email/Push Notifications upon host arrival, expired qualifications, inductions and insurances – are they free? are they unlimited?
  • Contractor Management where you can build inductions, store and manage qualification and insurances
  • Service Provider Portal that allows your contractors to upload their own qualification and insurances
  • Induction Management – build inductions for contractors and employees
  • The ability to sign in everyone coming onsite – visitors, contractors and employees
  • Watch for hidden costs to have all features included
  • Local customer support  and 24/7 help desk without extra fees
  • API capabilities to leverage visitor and customer data with external applications
  • Integrations with other systems ie. access control or time and attendance

If you need help finding a visitor and contractor management system that offers all of the above contact us now!

1300 800 077
Book in a 15 minute chat or online demonstration 

       

 

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in contractor induction, contractor management, Evacuation Compliance, Visitor Management, Visitor Management Compliance, on 16/08/18 by Natalie Fort
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Evacuation Management with Visitor Management Software
22nd Mar, 2023
Peter Morrissey

In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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One of the first steps of contractor compliance is knowing who is on site, when and where in the event of an emergency or evacuation. Using digital visitor management systems can solve this issue but did you know they can solve many other contractor compliance issues too! Manage contractor profiles – Manage and track contracts, contractor organisations, insurances, their employees, sub-contractors and their qualifications Contractor Portal for self-service – Share the responsibility with your contractors for keeping information up to date by providing them access to the Contractor Portal Streamline contractor inductions – Turn […]

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Implementing a Visitor Management System not only simplifies the visitor process while improving safety and security for your organisation but it can also save you money. Getting rid of the traditional visitor log books and going paperless is an obvious money-saving change however you may have not been aware of the following 3 money-saving visitor management system features;   Free, unlimited Push Notifications to the host when a visitor or contractor signs in Use the inbuilt camera on a kiosk (iPad/touchscreen) as a QR Code scanner to sign in or […]

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With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

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So, it appears we are not the only ones being tracked and traced today! Time & People were approached by a long time customer of the Visitor Management System, Peace Lutheran College in Cairns to support their program to “Adopt a Shark”! Their goal was to raise enough money to purchase a satellite tag in order to adopt their very own shark through JCU tracking program With tracking and managing peoples presence being a core feature of the Visitor Management Systems we thought this collaboration and support a perfect match. […]

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Companies face many challenges when it comes to opening their offices again and it can be hard to know the best way to ensure your employees, contractors and visitors are safe. We have pulled together what we beleive are the top 5 features for Visitor Management to manage covid compliance in the workplace. 1/. Employee and guest screening Screening all employees and guests before they arrive on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your […]

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