Still Managing Paper Inductions?

Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

Creating consistency within your organisation over multiple locations can be difficult, as many may have their own ideas on how to do things better or just different. Having an automated Visitor, Employee and Contractor Management System will allow you to create consistency with the following; First Impressions – keep your brand intact with consistency at the sign in kiosk which could be your guests first point of contact – colour, logo, message etc Standardise your company’s message/compliance – whether it be security, health and safety or quality management using an […]

There are many ways you can now ask your visitors to sign in when entering your organisation and the best way to decide what is right for your location is to know what you want to achieve by asking them to sign in. When making your choice you may want to consider the following; What information your will collect – First Name, Last Name, Company, Mobile Do you need to take a photo What questions and information you want to pass on or collect Can you manage different workflows for […]

One of the first steps of contractor compliance is knowing who is on site, when and where in the event of an emergency or evacuation. Using digital visitor management systems can solve this issue but did you know they can solve many other contractor compliance issues too! Manage contractor profiles – Manage and track contracts, contractor organisations, insurances, their employees, sub-contractors and their qualifications Contractor Portal for self-service – Share the responsibility with your contractors for keeping information up to date by providing them access to the Contractor Portal Streamline contractor inductions – Turn […]

With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

The Victorian Government regulated the use of their QR Code app for all workplaces a few months back now and as of Monday 12 July it will be mandatory for all workplaces and retail businesses in NSW to have employees, visitors and contractors check-in using the Service NSW QR Code too. Both Government entities are not open at this stage to connect with any third party sign in solution, so we are here to offer you, our loyal customers some helpful tips to ensure you remain compliant with not only […]

Add another layer of security to your organisation’s site visitor management with drivers licence scanning. Using an automated visitor management system with an integrated scanning process makes it both simple and quick. What is the scanning process? Scan using an iPhone/iPad app that allows you to quickly and securely capture and register your visitor’s identity by scanning their photo ID. The information is automatically uploaded to your visitor management system, to either sign in as a new visitor or update an existing/pre-registered profile. There is no need to enter the […]

In NSW from 23 November 2020, customer check-in at businesses must be completed using electronic methods such as QR Code Posters or electronic visitor management systems. Using electronic methods to collect visitor/patron details allows for fast and accurate reporting for contact tracing purposes and will help NSW Health to quickly alert people who may have been in contact with a person with COVID-19 while visiting your business or organisation. Here are some businesses, organisations and events that must now use electronic check-in systems; Businesses and organisations: amusement centres aquariums business […]

We have been asked a lot in 2020 for the ability to have a message about the visitor arriving being sent to Slack. While it is easy to set up with webhooks we think keeping the host message out of the Slack software is a smarter option and I will explain why. If you are receiving notifications from Slack you may get many messages throughout the day, some people prefer to turn off the notifications on their phone as they don’t want notifications in Slack, on their computer as a […]

With so many QR code sign in options out there today, how do you find the right one that will fulfill all of your requirements? Some essential requirements include; A quick and easy way to sign in everyone on site Touchless sign in options Screen and track the flow of visitors, contractors and employees Pandemic screening management Manage employees working remotely View live on site reports View who is due on site Report on past site visitor data Workflows automating notifications Manage compliance for contractors and employees Emergency Management tools […]

Knowing in real time who is on-site including employees, visitors and contractors has never been more important. When you electronically sign in everyone coming on site using a visitor management system you can display with dashboards critical people presence metrics and data. Dashboards can be displayed on large screens or any smart device. They can also display messages such as “Hazard Warnings” in the footer of the stat screen, such as the one displayed below.   A people screen option will allow you to display a scrolling list of visitors, […]

When looking for a Visitor Management System today there is so much more to consider than signing in visitors. You need to consider everyone entering your location including employees and contractors, screening everyone that enters and more. With so many variations of systems available here are some fundamental features to assist when considering the best system for your organisation; 1/.  Security – Customer data is one of the most valuable assets your company has which is why data protection and security is so important. Consider where the data is stored, […]