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Take the first steps towards a complete Emergency Evacuation Plan…….

12th November, 2017
Natalie Fort
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When it comes to emergencies, nothing beats being prepared!
No-one can predict when an emergency will arise such as a medical emergency, intruder, explosion or one of many natural disasters frequent today; flood, fire or earthquakes.
To be prepared and keep your people safe in an event of an emergency, you must know where they should be and then be able to quickly verify their Safety. An automated visitor, contractor, employee management system helps you to do this.

The first step is to capture the information on arrival for everyone coming on-site and there are a number of ways this can be done;
Visitors – Sign-in via a kiosk at reception (iPad or touchscreen tablet).
kiosk 2
Employees/Contractors – could sign in the same way however doing this everyday can be tedious so we would recommend an ID or access card to tap/scan in and out.
Contractor_Plastic_ID_card_template        Employee ID Card

During this on-boarding process you can not only share information of what is expected of those coming on-site but you can also capture some important information that will be of great importance and assistance during an emergency;

1/. Share Important Safety Notices and Evacuation Maps –
No_Smoking       Evacuation Points lite induction

2/. Capture Mobile Numbers – To be used to send SMS asking #AreYouSafe in the event of an emergency.
3/. Staff and Visitors with a Disability – Ask this question during the sign in process and you will know who needs assistance in the event of an emergency.

Additional tools in the event of an emergency include;
WolEvac – this tool is for mobile and tablet devices and users would normally be employees who are safety marshals or fire wardens in a location. WolEvac allows them to;

  • Track that Zones are cleared
  • Send SMS asking #AreYouSafe
  • Perform a manual roll-call
  • Share critical messages with other safety marshals
  • View ‘need help’ requests from people NOT safe
  • View real-time verification progress
  • View post evacuation reports

    WolEvac Mobile

Print Evacuation Reports – from any PC you can export reports as a PDF including;

  • Person’s name
  • From
  • Mobile
  • Indicates if person requires assistance
  • Host Name (If a guest)Evac report

If you think your organisation would benefit from these evacuation tools and would like to take the next step towards a complete visitor, employee, contractor and evacuation management system contact us now.

For more information on Visitor Management and Evacuation Management call Time & People on 1300 800 077

Or click below for a free online demonstration.

WOL Kiosknot WOL branded

 

 

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in Construction Safety, contractor safety, emergencyevacuation, Evacuation App, Evacuation Compliance, Evacuation Management, Evacuation Reports, evacuation software, evacuationplan, Job Site Safety, Safety, Visitor Management, Visitor Safety, on 12/11/17 by Natalie Fort
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In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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