3 tips for tracking assets given to an employee, visitor or contractor

When completing a recent customer review for our Visitor Management System I was surprised to hear that their 2nd favourite feature was the “Asset Management” module. Most new customers are not looking for an electronic log for assets when they come to us with their initial requirements for Visitor Management but are always pleasantly surprised to find it’s an added feature available at no extra cost. Visitor Managements Asset Management module makes it easy for your organisation to manage inventory of assets and takes the hassle away from tracking where […]

Student accommodation has exploded over the past 5 years. Purpose Built Student Accommodation (PBSA) at the end of 2017 included 71,645 beds as reported in the Savills 2017 Market Report on Student Accommodation across Australia. You can download a copy here  The report goes on to say how the key focus for all suppliers of student accommodation outside universities who have sufficient land to build more student accommodation is to find the right properties that can be purchased and refurbished or built from the ground up. Over the next 4 […]

Are we really looking after our most vulnerable loved ones? We certainly don’t want to see our elderly locked up in aged care facilities or retirement villages but are the current security measures failing to keep them safe? With over 1 million people in Australia receiving aged care services and this number is expected to rise to more than 3.5 million by 2050, more and more facilities are taking steps to assist with the following concerns; Theft and Intrusion – with hundreds of visitors coming and going each day and […]

As Opera Australia prepares for the new production of Puccini’s La Bohème on Sydney Harbour, they not only have to work with the challenges of constructing a spectacular over the water stage but also make snow fall from the sky on Sydney Harbour (yes, really!) If this isn’t challenging enough they also have 100’s of employees, contractors and assets to manage from the temporary outdoor venue. For the past 3 years Opera Australia has engaged Time & People to assist with Visitor, Contractor and Induction Management to help manage who is arriving […]

This one came as a surprise, My first response was I really don’t think the visitor management software has been designed to manage vehicles and the recording of inspections. We have a module that will allow the management of the keys being issued to an employee or contractor so we can electronically go back and see who was driving the vehicle 3 weeks ago at 10am on Wednesday but we do not have any way to track the servicing of the vehicles. An existing customer needed a way to manage […]

You know you have said it before, but now is the time to make the change and make 2018 the year to upgrade your old manual sign in books with an automated Visitor Management System. An automated Visitor Management System takes the hassle away from your current manual process and will free up time at reception and many other administrative roles and departments allowing them to focus on more important revenue raising tasks. A Visitor Management System will replace the old carbon copy books to sign in visitors but it […]

Safety and security starts with knowing who’s on-site. Is your school still using a manual paper sign-in system for visitors, casual staff, volunteers and contractors?   First impressions count…. and with an automated sign-in system you can customise and brand your sign-in kiosk by using multiple images and/or a logo on a rotation. It’s simple enough to change your images for a special event or festive season. Many schools have already made the move from manual paper sign books, not only because it is quicker and easier, saving time and […]

Key management? if you manage keys you know what this is about. Have you ever heard “who had the key last” or “where is the key” or “I cant read what is written on the key register, I don’t know who has the master warehouse key” or “when is the key due back” All of these problems disappear as soon as you have access to an electronic key register as part of your visitor management software. You can actually manage any item you issue that you expect to be returned […]

While training an existing customer recently on the Asset Module and its functionality I was surprised to discover Philip (based in the UK) had been managing over 300 sets of keys manually for years along with hundreds of other assets. Can you imagine…..how many keys do you manage? Philip works for Christ Church Oxford Christ Church Oxford is officially the oldest building using WhosOnLocation Visitor Management software – Christ Church was originally founded by Cardinal Wolsey as Cardinal’s College in 1524. The college buildings took over the site of St. […]

Issuing assets happens every week in most businesses and in most cases the issuing of an asset is unrecorded. Assets can be as simple as keys or cards where you may give the key to the server room to a contractor to do some work for you may give an access control card to a visitor to have access through your building. Common asset groups include…. Cards Keys Meeting room equipment Vehicles Radios PPE equipment I walked into a school recently and watched the admin person turnaround and opened a […]

The Asset Module has been extremely popular in buildings where access control cards or keys to doors need to be managed. If these assets are managed manually in your building you may want to consider going electronic. I was only visiting a school this week where I watched  an employee walk into the admin office ask for the keys to a vehicle  that was a shared vehicle only to see the keys handed over with no  recording of the event either manually or electronically. When a speeding or parking ticket […]