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What is the difference between a Floor Warden and a Chief Warden in an evacuation drill?

05th November, 2015
Natalie Fort
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Every building has an evacuation drill process, after talking to hundreds of customers over the past few months about evacuation drills I can see the level of process, accountability and systems vary dramatically from one building to another. Multiple location companies have different systems for individual locations creating no consistency with the process. Some companies completely outsource the process.

What is the difference between a Floor Warden and a Chief Warden? and who is a Deputy Floor Warden? Many companies have multiple Floor Wardens and Chief Wardens, you need to take into account employees being on holiday or calling in sick, you do not want to find yourself running your first evacuation drill only to have key people missing, you need back up.

Lets run through the roles typically associated with each of these roles.

FLOOR WARDEN

First a floor warden must be familiar with all of the procedures for an evacuation drill including The operation of the fire alarm system or emergency warning system. The Floor Wardens must also be familiar with any equipment that must be used in the event of an emergency. Floor Warden as the name suggests is for a person or persons who will manage a floor of a building or a zone of the building. Typically a building will have multiple floor wardens this in itself creates communication issues when running an evacuation drill in large buildings.

The Floor Warden must understand the exit routes and backup exit routes out of the building in the event of an emergency as the floor wardens will often be guiding visitors employees and contractors out of the building.  The floor wardens must also know who may need assistance….how can you be alerted about the people that need help?

WOLEvac7 FloorWardenlive update

Once a Floor Warden has cleared their floor they can go and assist other Floor Wardens to clear their floors. Floor Wardens may also be required to carry out the initial fire fighting procedures running fire extinguishers to assist bring the situation under control.

Watch a short 4 minute video showing how evacuation management has now gone electronic giving Floor Wardens tools to manage the evacuation process easier than ever before with detailed after the event reporting.

What Roles does a Floor Warden have in an emergency?

  • Once aware of an emergency commence to evacuate the Floor Wardens Floor or Zone
  • Commence communication with the Chief Warden to provide updates
  • Confirm with the Chief Warden your floor is clear and asked what else can I do to help

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DEPUTY FLOOR WARDEN

A Deputy Floor warden needs to step up when the Floor Warden is not available through leave or sickness or has been injured during the emergency. A Deputy Floor Warden takes on the role of Floor Warden in the absence of the Floor Warden. During an emergency where the Floor Warden is available the Deputy Floor Warden will assist in all of the duties to clear the floor or zone.

CHIEF FLOOR WARDEN

The Chief Floor Warden typically triggers the event, commences communication with all of the Floor Wardens and ensure the procedures are being followed as the building is cleared. the Chief Floor Warden will bring together all of the available information to confirm the building is clear of visitors, contractors and employees.

Any Floor Warden with the correct training can step up and be the Chief Floor Warden on the day of an evacuation where the Chief Floor Warden is absent.

How can you clear the employees, visitors and contractors in your building? How can you know who is safe and who is missing? After talking to hundreds of customers it is clear that very few have good structured practices for evacuation management, multiple floor wardens in large buildings with one visitor book, a print out of employees and a contractor book can be very awkward to manage, almost impossible I say.

What if you could have multiple floor wardens all with an app on their phone confirming people safe all at the same time that also provided a centralized place for communication between all floor wardens?Swipe safe

 

Book in a demonstration of the Visitor Management Software including the evacuation module

 

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in Evacuation App, Evacuation Compliance, evacuation drills, Evacuation Management, Evacuation Reports, evacuation software, on 05/11/15 by Natalie Fort
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In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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