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Evacuation Management – How do you manage your evacuation process?

11th October, 2015
Natalie Fort
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Evacuation management can be as simple as a book with a list of names, walk outside and start checking names off the list…..but what if you have hundreds or even thousands of people to check off, how can you do this with paper? The reality is you can’t or at least if you try you will need many hours to complete the task. I speak with dozens of companies every week all running evacuation drills manually, all with issues and stories to tell about how the manual system just does not work well enough.

How many floor wardens / supervisors should you have for every 100 people you are checking off as safe?

I remember speaking with a shipbuilder in Western Australia who had to complete an evacuation drill every month. Each month the evacuation drill took up to 2-3 hours to complete. 2-3 hours of downtime for nearly 2000 workers every month….. What cost would this add to your business?

WOLEvac7 FloorWardenlive update

Technology has made the evacuation process easier than ever before, welcome to WolEvac. Multiple floor wardens/supervisors can now all at the same time be signing people out safe during your evacuation drill minimizing the centralized list of the people who are missing. No more crosschecking paper lists like they still do in poll booths taking days or weeks to correlate the information.

While multiple floor wardens are signing out their area or zone or floor you can use WolEvac to also open up communication between the floor wardens. Every floor warden can see where every other floor warden is up to, finish your area sooner you can now go and assist other floor wardens check people out safe.

Evacuation drills include much more than just the visitors, you can also manage employees on site as well as contractors on site.

How can you get employee presence into your Visitor Management system?

While we could ask employees to sign in twice, once for time and attendance and once for evacuation it makes much more sense to integrate with the time and attendance product. WhosOnLocation can integrate with any time and attendance system that can share the data collected. Deputy is a very popular cloud based rostering system that easily pushes the data collected from employees signing in and out directly into the evacuation management software with the visitor and contractor information making a complete list of all the people on site for the evacuation drill.

School example
Just last week I was asked by a large high school if they could have 40 floor wardens, effectively in school lock down all the kids have to go to their own home room, each teacher needs to sign out their own zone, in this case the home room. This is a perfect scenario for WolEvac where each teacher can have WolEvac on their smart phone ready for the evacuation drill. How easy it becomes to deal with one student in the wrong room, teacher “a” signs the student out safe and teacher “b” can see the name is not on her list even though the teacher cannot see the student. 

Communication across 40 teachers in 40 different zones would also be made simple with WolEvac

Multiple location companies can put in place consistent evacuation management plans for the entire company creating global consistency.

Start a 30 day trial or book a demonstration

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About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in Evacuation Compliance, evacuation drills, Evacuation Management, Evacuation Reports, on 11/10/15 by Natalie Fort
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Evacuation Management with Visitor Management Software
22nd Mar, 2023
Peter Morrissey

In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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Visitor data and how you collect and store visitor information is all part of ensuring you pass your insurance and compliance audits. Reporting based on manual sign in books can be extremely time consuming and inaccurate. With an automated visitor management system you can easily and accurately run the following reports; Visitors Presence – view who is visiting whom, for how long, how frequent, and much more. Contractor Presence – invaluable for matching time on site with invoicing. Employee Presence – view who is on site in real time and […]

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