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Building Evacuation Management – 1 app you cannot go without!

21st September, 2015
Natalie Fort
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Evacuation Management is one of the most asked about aspects of our visitor management software. Quickly and easily accounting for all of the people present in your building can take considerable time with mixed results when running a paper based system.

How would you like to know how you were travelling during your evacuation process on the safety of all of the visitors in your building? What reports do you have in place for your annual evacuation drill? How long does your evacuation drill take?

WOLEvac5- people verified safe

Once you have your visitor management software installed allocate floor wardens, supervisors with access to run the evacuation. From the minute the evacuation starts the clock is ticking, set up as many floor wardens as you need. Each floor warden can be signing people out safe simultaneously….one of the outcomes on each evacuation is how long the evacuation took to complete from the time the evacuation drill is triggered to the time every person has been accounted for safe and the event is closed off.

4 simple steps

  • Trigger evacuation drill event
  • Single or multiple floor wardens can sign all people visible into safe
  • SMS any person not standing in front of you (could have walked out and gone to coffee shop for coffee)
  • Close evacuation drill event, look at reports, review processes for next evacuation drill.

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  • Clear zones
  • Clear floors
  • Clear buildings

Detailed & Summary Reporting

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About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in #areyousafe, contractor management, Evacuation App, Evacuation Compliance, evacuation drills, Evacuation Management, Evacuation Reports, evacuation software, Visitor Management, on 21/09/15 by Natalie Fort
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Evacuation Management with Visitor Management Software
22nd Mar, 2023
Peter Morrissey

In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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Implementing a Visitor Management System not only simplifies the visitor process while improving safety and security for your organisation but it can also save you money. Getting rid of the traditional visitor log books and going paperless is an obvious money-saving change however you may have not been aware of the following 3 money-saving visitor management system features;   Free, unlimited Push Notifications to the host when a visitor or contractor signs in Use the inbuilt camera on a kiosk (iPad/touchscreen) as a QR Code scanner to sign in or […]

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Safety and security in the workplace starts with knowing who is on-site. Using an automated Visitor Management System allows you to centrally access people presence data quickly and easily to account for everyone in the event of an emergency. 3 Essential tools to assist with workplace safety in the event of an emergency Evacuation App – A mobile app that allows first responders, wardens, and safety marshals to quickly and easily account for everyone in the event of an emergency. It allows you to share critical messages, view real-time verificaiton […]

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29th Nov, 2021
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With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

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