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Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.

Visitor Management – How can I better manage my evacuation / muster process?

03rd August, 2015
Natalie Fort
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Each month that goes by we get questions from existing and new customers around the ability for an employee to sign in and sign out their presence on site easily to assist with the evacuation process. Some of the initial issues raised with employees signing in and signing out their presence on site for evacuation management is the stigma behind management or salaried staff actually signing in and signing out each day. Some people believe this to be a form of time and attendance that is not normally completed by salaried staff.

When we talk about evacuation management of a building we need to know  who every person is that is in the building to successfully complete an evacuation drill.  This should include employee, visitors, contractors and any other person in the building no matter the reason for the visit.

I found this great PDF with information to assist you build an emergency plan. The last few pages of the PDF includes an emergency plan checklist

Evac image

 

If we wish to conduct evacuation drills we really should capture every person inside a building including employees, visitors, contractors and any other person that is on-site.

This brings about the question how do we capture the employees presence on site easily without making the process difficult for the employees. This is where technology is now available to assist make the process  of knowing who every person in your building is when conducting an evacuation drill.

Over the past 10 years one of those technologies that is going to revolutionize the way we track people in and out of buildings is with near field communication. The technology exists today to give an employee an access control card that they can hold in their pocket or wallet and when the employee walks through a door the card can be read automatically noting the presence of the employee on and off site for evacuation purposes. One of the issues  that we have encountered over the past few years is getting employees to make the physical transaction by signing in and signing out using a number of methods that are available.

Fireext

Recent inquiries for this style of technology includes a ship builder in Australia who runs a monthly evacuation drill that currently takes several hours each month to complete with as many as 2000 employees, a government department that has hundreds of employees in the building looking for immediate evacuation reporting information. Next week we will look deeper into the cost of running manual evacuation drills.

Book in for a demonstration of the visitor management software with the link below and see how you can improve your evacuation process.

Book in for a visitor management demonstration

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in compliance, Corporate Executive Visitors, Evacuation Compliance, Evacuation Management, Evacuation Reports, evacuation software, Visitor Management, Visitor Policies, Visitor Safety, on 03/08/15 by Natalie Fort
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Evacuation Management with Visitor Management Software
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In the event of an emergency, proper evacuation management is critical to ensuring the safety of building occupants, including visitors. This is where visitor management software can come in handy.

Visitor management software can be used to track the whereabouts of visitors in the building and ensure that they are safely evacuated in the event of an emergency. The software can also be used to communicate important safety information and evacuation instructions to visitors, including directions to the nearest exit and assembly point.

Here are some tips for using visitor management software for evacuation management in buildings:

Set up the software properly: Make sure that the software is set up correctly and that all visitors are registered upon entry. This will ensure that you have an accurate record of all visitors in the building in the event of an emergency.

Use the software to communicate: Utilize the software to communicate important safety information and evacuation instructions to visitors. This can be done through automated messages, emails, or text messages.

Identify assembly points: Use the software to identify assembly points for visitors in the event of an emergency. This will help to ensure that all visitors are accounted for and can be safely evacuated.

Train staff on evacuation procedures: Make sure that all staff members are trained on evacuation procedures and know how to use the visitor management software. This will ensure that everyone is prepared in the event of an emergency.

Test the system regularly: Regularly test the visitor management software to ensure that it is working properly and that everyone knows how to use it. This will help to ensure that everyone is prepared in the event of an emergency.

Overall, using visitor management software for evacuation management in buildings can be a valuable tool for ensuring the safety of all occupants, including visitors. By properly utilizing the software and following these tips, building managers can be well-prepared in the event of an emergency.

Time & People has been assisting customers for more than 13 years including evacuation management with Visitor Management software. Book a short 5-minute call to discuss your requirements. http://meetme.so/petermorrissey

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