Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
  • Home
  • Our Products
  • Industry Solutions
  • Enterprise Solutions
  • About
  • Blog
  • Contact
1300 800 077
  • Home
  • Our Products
  • Industry Solutions
  • Enterprise Solutions
  • About
  • Blog
  • Contact
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.

Visitor Induction – What information do you need to share when your visitors sign into your building?

03rd June, 2015
Natalie Fort
Share with your friends

school visitor management sign in notice

Inductions by visitors is one of the fastest growing requests we get from customers initially looking for a visitor management system to replace visitor management books. A visitor management induction can be as simple as 2 or 3 image statements that will provide information to the visitor that a company wants to share with the visitor on their arrival typically for the safety of the visitor during the visit.

A visitor management induction can be much more than 2 to 3 pages just recently we had a customer that required a 22 page visitor induction to be included in the electronic visitor sign in process. What do you need to consider when building your visitor management induction either on paper, PowerPoint or in an electronic visitor management system.

There is no right or wrong when building your visitor management induction it needs to be as short as you can deliver your message or as long as you need to keep the visitor safe at all times. The most common type of visitor induction we see today is between 4 and 6 pages. Some common examples of messages that companies like to share with the visitors include….

  • no smoking while on site
  • no cameras or phones – taking photos not allowed
  • please review the evacuation points in our building
  • when you hear a siren 3 times please follow the floor wardens instructions
  • do you have a working with children number?

No_phones,_camera

We call these entry questions or statements, information we want the visitor to absorb before coming on site. We want the visitor to acknowledge that they have read and understood the information.

More recently it is not uncommon to see exit questions. What is an exit question? An exit question is a question that we would like the visitor to answer on their exit from the building. One of the most popular I have ever seen is…. have you been injured while on site today? in days gone by we simply asked this question and got a yes or a no. with today’s technology we can not only ask the question but we can create a question tree where each answer to the question can deliver further information or ask more questions.

Here is a very short example of a couple of inductions screens for a visitor sharing important information for a single location.

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in compliance, visitor compliance, visitor induction, Visitor Management Compliance, Visitor Policies, Visitor Safety, on 03/06/15 by Natalie Fort
Industries
  • Aged Care
  • Construction
  • Corporate
  • Education
  • Government
  • Health
  • Manufacturing
  • Professional Services / Scientific
  • Retail
  • Transport
Products
  • Visitor Management
  • Contractor Management
  • Employee Management
  • Emergency Management
  • Induction Management
  • Hardware Solutions
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
Ready to get started with your digital change?
Enquire Now
Have more questions? Call us
Australia 1300 800 077
USA Canada +1 (332) 3305-019
UK and Europe +44 (20) 4519 1277
World Wide +612 8188 1335
Ready to get started with your digital change?
Enquire Now
Continue Reading
Try visitor management software for free
16th Jan, 2023
Natalie Fort
Read On
Top 5 problems with Visitor Management software systems solved in 2022!
26th Oct, 2022
Natalie Fort

Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

Read On
How does a Visitor Managment System help large multi-location organisations?
30th May, 2022
Natalie Fort

Creating consistency within your organisation over multiple locations can be difficult, as many may have their own ideas on how to do things better or just different. Having an automated Visitor, Employee and Contractor Management System will allow you to create consistency with the following; First Impressions – keep your brand intact with consistency at the sign in kiosk which could be your guests first point of contact – colour, logo, message etc Standardise your company’s message/compliance – whether it be security, health and safety or quality management using an […]

Read On
Visitor Sign In Kiosk Check List
27th Apr, 2022
Natalie Fort

There are many ways you can now ask your visitors to sign in when entering your organisation and the best way to decide what is right for your location is to know what you want to achieve by asking them to sign in. When making your choice you may want to consider the following; What information your will collect – First Name, Last Name, Company, Mobile Do you need to take a photo What questions and information you want to pass on or collect Can you manage different workflows for […]

Read On
Take your contractor compliance to the next level
18th Mar, 2022
Natalie Fort

One of the first steps of contractor compliance is knowing who is on site, when and where in the event of an emergency or evacuation. Using digital visitor management systems can solve this issue but did you know they can solve many other contractor compliance issues too! Manage contractor profiles – Manage and track contracts, contractor organisations, insurances, their employees, sub-contractors and their qualifications Contractor Portal for self-service – Share the responsibility with your contractors for keeping information up to date by providing them access to the Contractor Portal Streamline contractor inductions – Turn […]

Read On
Top 3 money-saving Visitor Management System features
04th Feb, 2022
Natalie Fort

Implementing a Visitor Management System not only simplifies the visitor process while improving safety and security for your organisation but it can also save you money. Getting rid of the traditional visitor log books and going paperless is an obvious money-saving change however you may have not been aware of the following 3 money-saving visitor management system features;   Free, unlimited Push Notifications to the host when a visitor or contractor signs in Use the inbuilt camera on a kiosk (iPad/touchscreen) as a QR Code scanner to sign in or […]

Read On
How to best pre-screen your visitors
29th Nov, 2021
Natalie Fort

With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

Read On
Top 5 Visitor Management Technologies for Covid Compliance
01st Nov, 2021
Natalie Fort

Companies face many challenges when it comes to opening their offices again and it can be hard to know the best way to ensure your employees, contractors and visitors are safe. We have pulled together what we beleive are the top 5 features for Visitor Management to manage covid compliance in the workplace. 1/. Employee and guest screening Screening all employees and guests before they arrive on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your […]

Read On
New vaccination requirements for employees, suppliers and contractors in Victoria
18th Oct, 2021
Natalie Fort

The Victorian Government has announced that due to the high number of cases in the state, authorised workers who need to leave home to attend work will need: by 11.59pm on Friday 15 October to have had one dose of the COVID-19 vaccine or show that they have an appointment to receive their first dose by 11.59pm on Friday 22 October. Additionally, those workers must have had their 2nd dose by 26 November. Vaccination requirements for suppliers and contractors in Victoria In line with the Victorian Government’s public health order, workers of suppliers or […]

Read On
How to best manage mandatory vaccination in the workplace.
06th Oct, 2021
Natalie Fort

With Australia’s COVID-19 vaccination rollout underway and the increasing availability of vaccines, the focus is on opening up businesses and along with that yet another challenge for employers…. How do they manage these requirements as people enter their establishment – employees, contractors, visitors and guests? The first step is to get your head around the complex legal issues and what are the requirements in each state ie in NSW and VIC industries such as Education and Care Workers, Aged Care & Healthcare Workers, Airport Workres and certain Trainsport Workers will […]

Read On
Let Visitor Management help you stay Covid safe & compliant
02nd Jul, 2021
Natalie Fort

The Victorian Government regulated the use of their QR Code app for all workplaces a few months back now and as of Monday 12 July it will be mandatory for all workplaces and retail businesses in NSW to have employees, visitors and contractors check-in using the Service NSW QR Code too. Both Government entities are not open at this stage to connect with any third party sign in solution, so we are here to offer you, our loyal customers some helpful tips to ensure you remain compliant with not only […]

Read On
Integrate & automate temperature checks with visitor management
30th Jun, 2021
Natalie Fort

Many businesses are now looking into new and better ways to stay COVID safe and remain open. Using an integration with an automated temperature sensor and automated visitor management system will help by ensuring employees and visitors feel confident that their health and safety is being protected. Visitors and Contractors can simply walk up to the temperature sensor unit (with an inbuild automatic hand sanitisor dispensor) and have their temperature taken. Then upon an acceptable temperature result a QR code will be displayed on the screen which the visitor can […]

Read On
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
  • Contact
  • About
  • Blog
Time & People Products
  • Visitor Management
  • Contractor Management
  • Employee Management
  • Emergency Management
  • Induction Management
  • Hardware Solutions
Industry Solutions
  • Aged Care
  • Construction
  • Corporate
  • Education
  • Government
  • Health
  • Manufacturing
  • Professional Services / Scientific
  • Retail
  • Transport
Get in Touch
Australia 1300 800 077
USA Canada +1 (332) 3305-019
UK and Europe +44 (20) 4519 1277
World Wide +612 8188 1335
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
© Time & People 2023 | All Rights Reserved | Website built by ROI.COM.AU