Over the past 12 months we have had a lot of schools sign up for the visitor management software. School’s start using visitor management software for a number of reasons.
1/ to move away from paper visitor management books
2/ for better reporting on who is on site and who has been on site in the past
3/ for casual teachers to sign in & out for attendance purposes.
4/ to capture more information from the people that visit the school each day.
This article is about casual teachers signing in and signing out for attendance purposes. Many schools that have taken up the visitor management software only use the software for visitors and contractors. There are still a large group of schools that want casual teachers and assistants to sign in & out electronically. Generally these schools have a book in place where the teachers will sign in at the start of the day & out at the end of the day manually.
So how can we help with the collection of the teachers start and finish time electronically with a visitor management system. We have 4 methods to capture employee start and finish times.
1/ employees can be given access to the software with their own profile and manually sign in at any PC.
2/ you can set up an employee only kiosk where the employees can sign in and sign out in the staff room.
3/ you can add a bar code profile or RFID profile to any employee allowing the employee to sign in and out with a bar code card or an access control card that includes a chip.
4/ employees can download the free employee app that allows the employees to sign in & out from their own mobile phone.
Today we are going to talk about the bar code method. We can assign any barcode against the employee profile in the visitor management software that can then be used for the employee to scan in and scan out. A recent school has decided to use the blue card for this purpose. Before I continue I will explain a little more about the blue card in schools in Queensland.
The blue card
The blue card system:
- is a key prevention and monitoring system of people working with children and young people in Queensland
- aims to minimise the risks of harm to children and young people by contributing to the creation of safe and supportive environments, and
- is founded on the principle that all children have a fundamental right to be protected from harm.
- the past is risk managed though the initial assessment, which determines a person’s eligibility to work with children, based on known police or disciplinary information
- the present is risk managed through police information of all blue card or exemption card holders, which is continuously monitored so any changes are actioned appropriately, and
- the future is risk managed by service providers, who are required to implement child and youth risk management strategies and review them annually.
Last Updated: 4 February, 2015
The Queensland government school teachers blue card includes a bar code. We can use any barcode card for employees to sign in & out quickly by scanning their card. For schools in Queensland the blue card is perfect as every teacher has one and the barcode is unique to each employee.
Once we have the teachers signing in and out electronically into the visitor management system they are now part of the evacuation reporting which is important in the event of an emergency.
If you would like to know more about how your employees can sign in & out with a visitor management system please click here to sign up for a 30 day trial or book in a demonstration.