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Visitor Management Systems assisting companies with Visitor compliance

03rd February, 2015
Natalie Fort
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Globally leading the way in Visitor Management Systems.

When a visitor signs in on your manual visitor books today they read the cleverly crafted message that was created to go onto the visitor pass, the message may not have changed in 10 years or more. As your visitor management book gets near its last pages you simply order more books.

example visitor pass

When an electronic visitor management system is implemented things change, you now have access to not only create  a new message for the visitor to read when they sign into a self serve kiosk but you could decide to change the message tomorrow. Adding to the complexity of electronic visitor rules is the ability to create one message for visitors, one message for contractors, another message for courier drivers, casual teachers, students etc. Moving to an electronic Visitor Management System gives you the ability to create communities (groups of people) which in turn allows you to create a message crafted just for that community.

So what happens when you change the message that includes the rules the visitor must read and electronic sign off as read and understood? The only way to manage any changes to the message visitors read when they sign in is to create version control.

Version control allows you to see which message a visitor read and acknowledged when they signed into your location

Greeting_version_control_example

 

 

Health and Safety Implication and Benefit
If there is any dispute as to whether your organisation ‘communicated’ to a visitor a specific warning about a hazard on-site you can view the greeting version that the visitor ‘acknowledged’ under reporting. Providing evidence that the visitor was made aware of a specific rule or hazard.

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Book in a demonstration of Visitor, Contractor and Induction Management

 

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About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in All in one touch screen visitor management kiosk, Reception Visitor Software, visitor greetings, Visitor Management, Visitor Policies, Visitor Safety, on 03/02/15 by Natalie Fort
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