Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
  • Home
  • Our Products
  • Industry Solutions
  • Enterprise Solutions
  • About
  • Blog
  • Contact
1300 800 077
  • Home
  • Our Products
  • Industry Solutions
  • Enterprise Solutions
  • About
  • Blog
  • Contact
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.

2 reasons you should not use your access control system for evacuation reporting

20th October, 2014
Natalie Fort
Share with your friends

Access control systems are often used for evacuation reporting and employee sign in and sign out for time and attendance.  I have seen over the years access control systems set up in businesses for time and attendance where employees need to swipe one device for IN and one device for OUT. This same information is then used for a rudimentary evacuation report. The evacuation report will only have employees in this instance.

Another common situation you can see in many businesses is where the door access control system is used for evacuation reporting or employee time and attendance on site. There is only one way an access control system could possibly work well enough for evacuation reporting and time and attendance for employees. The only way this could work is for the access control system to have turnstiles or electronic gates that only allow one person in or out at a time.

If you don’t have access control turnstiles like these pictured below you have two very good reasons for not using your access control system for evacuation reporting.turnstile

1/ Tailgating
Every time an employees swipes to go through a door with their access control card the next employee can tailgate through the door not swiping at all. Go into any busy building and 2,3,4 or more people can tailgate behind the first employee who swiped in with the access control. The evacuation report is flawed in this instance.

2/ Access control systems do not capture visitors or contractors
Access control systems are designed to grant access to approved people, this can consist of employees, contractors like cleaners and more. Problem is when we start talking about evacuation management we are not capturing visitors into the building and we still have the problem above tailgating.

Visitor Management systems are designed to work with Access Control systems
……You may need a Visitor Management System

Visitor Management software is designed well for a single location or multiple locations, after setting up your first location you can add more locations easily. You can also set employees that roam across multiple locations to be able to receive visitors at each location not just the location they are based at by setting the employee to global roaming in the employee profile you will be able to have all employees quickly sign in and out of each location including the employee in the locations evacuation report.

There are several ways an employee could sign in and out of a visitor management system multiple ways to include all employees onto the evacuation report. Evacuation reports for any building should include visitors, employees, contractors and any other person who is in your building.

Employee sign in and out with existing access/proximity card
The fastest way for employees to sign in at out of the visitor management system is with an RFID card. You can attach a USB RFID reader configured for existing access control cards or we can supply RFID cards configured to a PC, laptop or tablet running our software..

Employees simply swipe in and out as they come and go.

Employees sign in and out with free app
Employees can download the free smart phone app included with the software that allows an employees to sign in and out from the app.

Employees sign in and out with employee in/out board
You can set up an app on a smart device and employees can sign in and out

employee in out board

 

Employees can sign in on their own PC
Employee PC sign in

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in access control, Corporate Executive Visitors, employee presence, Evacuation Management, Evacuation Reports, public safety, Reception Visitor Software, site visitors, Visitor Management, Visitor Policies, Visitor Safety, on 20/10/14 by Natalie Fort
Industries
  • Aged Care
  • Construction
  • Corporate
  • Education
  • Government
  • Health
  • Manufacturing
  • Professional Services / Scientific
  • Retail
  • Transport
Products
  • Visitor Management
  • Contractor Management
  • Employee Management
  • Emergency Management
  • Induction Management
  • Hardware Solutions
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
Ready to get started with your digital change?
Enquire Now
Have more questions? Call us
Australia 1300 800 077
USA Canada +1 (332) 3305-019
UK and Europe +44 (20) 4519 1277
World Wide +612 8188 1335
Ready to get started with your digital change?
Enquire Now
Continue Reading
Downsizing office space & managing the hybrid workspaces
20th Feb, 2023
Natalie Fort
Read On
Automate your Australian Border Force Visitor Log
10th Feb, 2023
Natalie Fort
Read On
Try visitor management software for free
16th Jan, 2023
Natalie Fort
Read On
Visitor Contractor Induction Emergency Software all in one product!
04th Nov, 2022
Natalie Fort
Read On
Top 5 problems with Visitor Management software systems solved in 2022!
26th Oct, 2022
Natalie Fort

Number 1 – Visitor cant find their name when signing out after earlier signing in. The Problem This is the number one issue with all visitor management systems, the visitor signs in, misspells or accidentally does a typo when entering their name, when they go to sign out they are unable to find their name as they enter the correct spelling, frustrated the visitor may feel like the visitor management system is not working, not a good impression with your visitors. The solution Pre register and send a bar code […]

Read On
How does a Visitor Managment System help large multi-location organisations?
30th May, 2022
Natalie Fort

Creating consistency within your organisation over multiple locations can be difficult, as many may have their own ideas on how to do things better or just different. Having an automated Visitor, Employee and Contractor Management System will allow you to create consistency with the following; First Impressions – keep your brand intact with consistency at the sign in kiosk which could be your guests first point of contact – colour, logo, message etc Standardise your company’s message/compliance – whether it be security, health and safety or quality management using an […]

Read On
Visitor Sign In Kiosk Check List
27th Apr, 2022
Natalie Fort

There are many ways you can now ask your visitors to sign in when entering your organisation and the best way to decide what is right for your location is to know what you want to achieve by asking them to sign in. When making your choice you may want to consider the following; What information your will collect – First Name, Last Name, Company, Mobile Do you need to take a photo What questions and information you want to pass on or collect Can you manage different workflows for […]

Read On
Top 3 money-saving Visitor Management System features
04th Feb, 2022
Natalie Fort

Implementing a Visitor Management System not only simplifies the visitor process while improving safety and security for your organisation but it can also save you money. Getting rid of the traditional visitor log books and going paperless is an obvious money-saving change however you may have not been aware of the following 3 money-saving visitor management system features;   Free, unlimited Push Notifications to the host when a visitor or contractor signs in Use the inbuilt camera on a kiosk (iPad/touchscreen) as a QR Code scanner to sign in or […]

Read On
How to best pre-screen your visitors
29th Nov, 2021
Natalie Fort

With businesses reopening and employees returning to the office we will now also start to see the return of visitors to the workplace.  These visitors could include customers, clients, delivery drivers and the return of face to face meetings and it’s now more important than ever to know who is visiting your workplace and their current health status prior to their arrival. One way to do this is by using an electronic visitor management system that enables you to pre-register all visitors coming onsite, send out pre-screening questions in advance […]

Read On
Contact tracing for sharks too?
08th Nov, 2021
Natalie Fort

So, it appears we are not the only ones being tracked and traced today! Time & People were approached by a long time customer of the Visitor Management System, Peace Lutheran College in Cairns to support their program to “Adopt a Shark”! Their goal was to raise enough money to purchase a satellite tag in order to adopt their very own shark through JCU tracking program With tracking and managing peoples presence being a core feature of the Visitor Management Systems we thought this collaboration and support a perfect match. […]

Read On
Top 5 Visitor Management Technologies for Covid Compliance
01st Nov, 2021
Natalie Fort

Companies face many challenges when it comes to opening their offices again and it can be hard to know the best way to ensure your employees, contractors and visitors are safe. We have pulled together what we beleive are the top 5 features for Visitor Management to manage covid compliance in the workplace. 1/. Employee and guest screening Screening all employees and guests before they arrive on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your […]

Read On
Visitor Management Integrations
25th Oct, 2021
Natalie Fort

Integrations are the most asked-for feature from IT teams when discussing Visitor Management and Contractor Management. Integration requests can include; Salesforce Slack Marketo Hubspot Workday ServiceNow SCORM learning Alcolizer Keywatcher plus many more Integrations are also asked for with Access Control Systems including Inner Range Integriti Brivo Gallagher Honeywell plus many more Reasons for integration can be as simple as automatically moving visitor credentials into Salesforce or more complex where an access control solution will stop a contractor from getting through a door if any compliance breach has occurred like […]

Read On
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
  • Contact
  • About
  • Blog
Time & People Products
  • Visitor Management
  • Contractor Management
  • Employee Management
  • Emergency Management
  • Induction Management
  • Hardware Solutions
Industry Solutions
  • Aged Care
  • Construction
  • Corporate
  • Education
  • Government
  • Health
  • Manufacturing
  • Professional Services / Scientific
  • Retail
  • Transport
Get in Touch
Australia 1300 800 077
USA Canada +1 (332) 3305-019
UK and Europe +44 (20) 4519 1277
World Wide +612 8188 1335
Time & People | Our promise to you is to bring ease and peace of mind throughout your digital change.
© Time & People 2023 | All Rights Reserved | Website built by ROI.COM.AU