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Visitor Management systems for schools

28th August, 2014
Natalie Fort
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Visitor Management systems for schools  is much more than visitor presence

Visitor Management software is designed to manage visitors on and off your location or locations. Schools have always had a more serious need to know who is on site than most normal businesses. Many systems designed for schools simply capture an electronic sign in and sign out replacing the manual visitor book. Schools are asking for a whole lot more in their visitor management system.

Some of the more common features available today in visitor management systems for schools managing visitor presence include

  • Pre registration of a visitor
  • Pre registration of a group of visitors
  • Create my visitor groups
  • Create frequent visitors
  • Sign in with kiosk including iPad
  • Visitor mini induction on sign in
  • Collect mobile phone number of visitor
  • Issue visitor card and lanyard
  • Print visitor pass
  • Email notification to the host when the visitor arrives
  • SMS alert notification to the host when the visitor arrives
  • Admin or reception dashboard for easy management of visitors
  • On site summary
  • Evacuation reporting

Some features requested and required by larger schools can include

  • Contractor management module
  • Contractor approval process
  • Contractor induction module
  • Unlimited kiosks for multiple access points

Some of the unique school visitor management system features requested and being implemented in the coming weeks include

  • Create your own communities (parents, casual teachers, contractors, volunteers, trainees, as many as you need for your school)
  • Drivers licence sign in process for proof of identity
  • Parent SMS notification when an evacuation takes place
  • Duress button – hidden alert system for admin staff front facing the public

Centralisation of information for multiple schools is another reason to move towards an electronic visitor management system for schools. Last week I was speaking to the head office of a large Diocese with more than 70 schools and we discussed a recent fire and evacuation at one of the schools. Having visibility at head office when events like this occur provides more accountability of the situation at hand.

Get visibility and reporting of the presence of visitors, contractors, casual teachers, helpers, parents and more from your head office no matter how many schools you are managing directly from your PC.

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Try Visitor Management for your school for free for 30 days, during this trial we will book in a training session and help you get started.

call 1300 800 077 to discuss your needs.

Recent schools include

Sacred Heart college WA Catholic Education of Parramatta Wilderness School

Sorrento                                   St Marks Catholic College                               Medindie
WA                                            NSW                                                                     SA

 

 

About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in Reception Security, Reception Visitor Software, school visitor management, Touch screen visitor management kiosk, Visitor Management, Visitor Management Kiosks, on 28/08/14 by Natalie Fort
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