Visitor Management systems for schools

28th August, 2014

Natalie Fort

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Visitor Management systems for schools is much more than visitor presence

Visitor Management software is designed to manage visitors on and off your location or locations. Schools have always had a more serious need to know who is on site than most normal businesses. Many systems designed for schools simply capture an electronic sign in and sign out replacing the manual visitor book. Schools are asking for a whole lot more in their visitor management system.

Some of the more common features available today in visitor management systems for schools managing visitor presence include

Pre registration of a visitor
Pre registration of a group of visitors
Create my visitor groups
Create frequent visitors
Sign in with kiosk including iPad
Visitor mini induction on sign in
Collect mobile phone number of visitor
Issue visitor card and lanyard
Print visitor pass
Email notification to the host when the visitor arrives
SMS alert notification to the host when the visitor arrives
Admin or reception dashboard for easy management of visitors
On site summary
Evacuation reporting

Some features requested and required by larger schools can include

Contractor management module
Contractor approval process
Contractor induction module
Unlimited kiosks for multiple access points

Some of the unique school visitor management system features requested and being implemented in the coming weeks include

Create your own communities (parents, casual teachers, contractors, volunteers, trainees, as many as you need for your school)
Drivers licence sign in process for proof of identity
Parent SMS notification when an evacuation takes place
Duress button – hidden alert system for admin staff front facing the public

Centralisation of information for multiple schools is another reason to move towards an electronic visitor management system for schools. Last week I was speaking to the head office of a large Diocese with more than 70 schools and we discussed a recent fire and evacuation at one of the schools. Having visibility at head office when events like this occur provides more accountability of the situation at hand.

Get visibility and reporting of the presence of visitors, contractors, casual teachers, helpers, parents and more from your head office no matter how many schools you are managing directly from your PC.