I am amazed every day as I talk to more companies that need to manage contractors how much effort companies go to manually tracking information about contractors.
We have taken some time to put together a short list of the automatic checks that we call denial of access triggers that can be made electronically on a contractor as they enter your location. It does not matter if it is a construction site with hundreds or thousands of contractors, manufacturing plants with hundreds of contractors performing maintenance on machinery, access control systems, air conditioning servicing etc.
You can know in seconds if a contractor should be on your location and if they have a current induction, insurances etc.
What do we ask when a contractor checks in electronically?
- Does this person trying to scan or sign in even exist in the Contractor Staff or Employee Profiles for this account?
- If so is this person still a CURRENT Contractor or Staff person or are they INACTIVE?
- If so then is the Organisation they work for still CURRENT or are they INACTIVE
- If so then is their contract still CURRENT? (if its a Contractor Staff member)?
- If so does the Org have access to this Location?
- If so does this person have access to this Location?
- If so is there any Date limit on their access that has EXPIRED?
- If not is there any Insurance Policy expired that is mandatory before access is granted
- If not then does this persons Card have an Expiry Date on it that has EXPIRED?
- If not then is this persons Induction CURRENT?
- If so and they are a Contractor is their overall status APPROVED?
- If all is OK then access is granted.
So that’s 11 Denial of Access Rules that are triggered and looked up to confirm the contractor coming onto your location
Contractors may be given permission to work on one or many locations, contracting companies may be given permission to work on one or many locations.
Want to know more about contractor management