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What checks do you make with your contractors before they enter your company?

01st November, 2013
Natalie Fort
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I am amazed every day as I talk to more companies that need to manage contractors how much effort companies go to manually tracking information about contractors.

We have taken some time to put together a short list of the automatic checks that we call denial of access triggers that can be made electronically on a contractor as they enter your location. It does not matter if it is a construction site with hundreds or thousands of contractors, manufacturing plants with hundreds of contractors performing maintenance on machinery, access control systems, air conditioning servicing etc.

You can know in seconds if a contractor should be on your location and if they have a current induction, insurances etc.

What do we ask when a contractor checks in electronically?

  • Does this person trying to scan or sign in even exist in the Contractor Staff or Employee Profiles for this account?
  • If so is this person still a CURRENT Contractor or Staff person or are they INACTIVE?
  • If so then is the Organisation they work for still CURRENT or are they INACTIVE
  • If so then is their contract still CURRENT? (if its a Contractor Staff member)?
  • If so does the Org have access to this Location?
  • If so does this person have access to this Location?
  • If so is there any Date limit on their access that has EXPIRED?
  • If not is there any Insurance Policy expired that is mandatory before access is granted
  • If not then does this persons Card have an Expiry Date on it that has EXPIRED?
  • If not then is this persons Induction CURRENT?
  • If so and they are a Contractor is their overall status APPROVED?
  • If all is OK then access is granted.

no entry

So that’s 11 Denial of Access Rules that are triggered and looked up to confirm the contractor coming onto your location

Contractors may be given permission to work on one or many locations, contracting companies may be given permission to work on one or many locations.

Want to know more about contractor management

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About the Author
Natalie Fort has been involved in Sales and Marketing for the past 25 years, with the recent 5 years focusing on Visitor Management, Contractor Management and Induction Management, initially assisting office, manufacturing and general business create more secure visitor management solutions removing illegible paper based solutions providing detailed evacuation reports for better compliance. Today we assist companies to manage employee and contractor compliance and evacuation management on single and multiple locations with customers in Australia, New Zealand, United Kingdom, United states, Canada and through the entire Asia Pacific.
This entry was posted in Construction Site Visitors, Contractor & Induction Management, Contractor Compliance, contractor expiry dates, contractor induction, contractor inductions, contractor licenses, contractor management, contractor monthly reports, contractor safety, Job Site Safety, Job site Visitors, Liability Issues, on 01/11/13 by Natalie Fort
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