Do you remember that visitor from that one business who came in last April? If you don’t have a photographic, cataloged memory as to who that visitor was, you better have those log books safely stored away for when your boss needs that specific name of the potential client or friend-of-a-friend’s. But, what happens when your system fails, and you find the entire month of April, and that person’s name is nowhere to be found. For whatever circumstance of fate, they never signed in and now there name is nowhere to be found. Instead of relying on an unreliable paper system, why not rely on an easily managed and track-able electronic visitor management system.

Easily Tracked and Referenced

With an electronic visitor management system, this problem would have been eliminated. Visitors can either check themselves in at designated kiosk, or check in with a receptionist. The entire process will only take a few minutes, and you will have the visitor’s information and who they are seeing and what they are there for. If needed, you can even print visitor ID cards on the spot to be worn during their time there.

This information is stored electronically and can easily be called up in the case of emergency or reference, even months later. You will be able to keep track of all visitors, whether they are clients, contractors or interviewees, in one simple to use web-based program. Because the information is stored online, your electronic visitor information can be edited at any time. If you need to keep certain notes or information about visitors for future reference, you can easily do so at any time.

Electronic visitor management software is your answer to being organized and safe. You are in charge of who is in your building at all times, and are able to reference those visitors when need be. There are more benefits of switching to Visitor Management Systems, including increasing building security; if you have any questions about how the Visitor Management System works, contact us today.