Whether you’re having some renovation work done, new IT infrastructure installed or you’re putting on an event, there’s one thing which is all but certain: there are going to be contractors on site at your building or offices who are not part of your own workforce. It’s a necessity to get the help of outside companies to handle tasks which your own staff aren’t qualified to do sometimes, but it can also be difficult to keep track of all of the comings and goings in the meantime unless you’re using sophisticated contractor management software.

Especially if your business or organization happens to be a larger one, it can be hard enough to keep track of your own staff, let alone contractors. It’s not at all unusual to have a lot of different people coming and going when you’re having contractors on site, since the contractor may send a different crew on different days depending on the type of work they’re doing, their own scheduling demands and so on. It used to be that your front desk staff may have kept a list of the contractors who were supposed to be in your facilities, but this leaves a lot to be desired.

Benefits of Contractor Management Software

Contractor management software can make it easy to keep up with exactly who’s there in your building by providing you with the tools you need to register contractors and their staff upon arrival. Best of all, this functionality can double as an electronic visitor management system which you’ll find useful long after the project the contractors are there for has been completed. After all, contractors and their staff are visitors after a fashion and just like visitors who are there for other purposes, you’re a lot better off knowing who they are, where they’re supposed to be and what they’ve come to do. It’s basic security best practices and with contractor management software, you can keep track of your staff and visitors as well as any contractors who happen to be working in your facilities at any given time.

There are also potential savings to be had by using an electronic contractor management system in that it gives you an accurate and accountable record of when contractors arrive and leave. While it may not happen often (and one hopes it never does), in case of a dispute between your business and the contractor over the time spent on the job by their staff or the number of employees present on a particular day, you’ll have hard data to prove your case. As a security measure, a tool for better record keeping and as an easier way to keep track of who’s in your building and when, web based contractor management software can benefit your business in a variety of ways. Whether it’s for a particular project or planned as a permanent addition to your reception or front desk procedures, these are software as a service solutions which have a lot to offer any business or organization.

Watch a short contractor management video